On-Campus Employment Resources

On-Campus Student Employment Presentation

Overview

A student may be able to work on-campus in one or more positions that are paid by Iowa State University. During the Fall and Spring semesters, students are allowed to work up to a maximum of 20 total hours per week. During semester breaks, students are allowed to work over 20 hours per week. Recognized semester breaks include: Winter break, Thanksgiving/Fall break, Spring break, and Summer break. Graduate students may be limited to 30 hours per week during semester breaks per Graduate College policy.

Duration of Employment

Earliest date to start work

  • The earliest students can start working on-campus at ISU is 30 days before the start of classes of their first semester.

Latest date to end work

  • The latest students can end working on-campus at ISU is no later than the program completion date on their I-20 or the day their SEVIS record is terminated, whichever comes first.

On-Campus Form I-9 Employment Authorization

Students must complete Form I-9 (Employment Eligibility Verification) with ISSO on or before the first day of on-campus employment. To complete a Form I-9 with ISSO, please follow the steps below after receiving a job offer for an on-campus position.

Step 1: Submit Form I-9 on Workday.

  • Form I-9 Section 1 must be submitted on or before your first day of employment. Do not start employment responsibilities until you have submitted I-9 Section 1 on Workday. If you do not have access to Workday or Form I-9, contact your hiring department on campus.
  • Those in F-1 status can enter the Program End Date on their Form I-20 in Option 4 “alien authorized to work until”.

Step 2: Schedule an in-person I-9 appointment

  • Students can schedule a Form I-9 appointment by emailing Anna Powell (anna17@iastate.edu) in the ISSO Employment Unit. 

Step 3: Attend an in-person Form I-9 appointment at the ISSO to finalize your on-campus work authorization.

  • Bring the following original documents to your Form I-9 appointment:
    • Offer Letter (hourly positions, e.g., ISU Dining) OR Letter of Intent (graduate assistant positions) (only required if you need to apply for the U.S. Social Security Number)
    • Unexpired passport with a current U.S. visa stamp
    • Expired passport(s) with other U.S. visa stamps (e.g., F-1/F-2, J-1/J-2, B-1/B-2, etc.) (if any)
    • Signed I-20 from Iowa State University or unexpired DS-2019
    • Previous I-20s/DS-2019s from other schools or J-1 sponsors (if any)
    • Most recent I-94 Record
    • Dependents’ (F-2/J-2) documents (passport, I-20/DS-2019, I-94) (if any)
    • Additional U.S. immigration documents (e.g., I-797 USCIS Approval Notice/Receipt Notice, Change of Status documents, proof of other status) (if any)
    • You will receive information and required documents to apply for U.S. Social Security Number, if needed, during the Form I-9 appointment.

Finding On-campus Jobs

The Student Job Board offers a way for all students to search for on-campus jobs in AccessPlus that employers have posted. The positions posted on the job board are typically part-time positions and not internship based.