How do I bring an international visiting scholar or employee to ISU?

With very few exceptions, citizens of other countries require an "invitation" to participate in professional activities at Iowa State University. That invitation usually takes the form of an official document which the individual must present to the nearest U.S. Embassy or Consulate abroad to request an entry visa. Each U.S. immigration status has a set of rules governing acceptable activities while in the U.S. and determining the length of stay allowed.

Selecting the best immigration status

Quick overview of nonimmigrant status options





Paid By

[J-1] Exchange Visitor

$220 SEVIS Fee Via website https://www.fmjfee.com/ Visitor or Department

[J-1] Exchange Visitor

$100 ISSO Scholar Support Fee Intramurally ISU Department

H-1B or O-1 and change of status to E-3 or TN

$460 Application Fee ISU check payable to "Department of Homeland Security" ISU Department

H-1B (New petitions only)

$500 Anti-Fraud Fee ISU check payable to "Department of Homeland Security" ISU Department

H-1B, O-1, E-3 or TN

$750 ISSO Scholar Support Fee Intramurally ISU Department

H-1B, O-1 or TN (optional)

$2,500 Rush Processing Check payable to "Department of Homeland Security" Contact ISSO

Permanent Residence

$700 Application Fee Check payable to "Department of Homeland Security" ISU Department

Permanent Residence

$1,500 ISSO Scholar Support Fee Intramurally ISU Department

ISSO Scholar Unit - What do we do?

Advise faculty, departments and ISD Human Resources Delivery Service Teams on immigration options and collaborate to prepare immigration documents and/or file immigration applications and petitions with the U.S. Department of Labor and U.S. Citizenship and Immigration Services. Advise prospective and current international scholars and employees on immigration options and immigration regulations for unpaid activities or employment at Iowa State University. Prepare Form I-9 for ISU’s international employees and monitor employment to ensure compliance with regulations.

Advising, filing immigration petitions, preparing immigration documents:

  • J-1 Exchange Visitors (scholars and student interns)
  • H-1B petitions for ISU employment
  • O-1, TN, E-3 petitions for ISU employment
  • B-1/B-2 visitors at ISU for conferences, training, scholarly activity
  • U.S. legal permanent resident (LPR) petitions for ISU employment (“green cards”)

Employment-related services for international scholars and students:

  • Form I-9 for international employees
  • EPA routing problems
  • Non-resident tax and employment issues

Scholar Unit e-mail address: issoscholar@iastate.edu

Staff Responsibilities

Deb Vance, 294-0373, dvance@iastate.edu

Consults on following topics:

  • Employment based “green card” requests (EB-2, EB-3)
  • J-1, H-1B, TN, E-3 and O-1 requests
  • B-1/B-2, Visa Waiver (WB/WT) questions
  • Outstanding Professor/Researcher “green card” requests (EB-1B)
  • Nonresident tax and employment issues
  • Cystart training for new users
  • Immigration training for departments and ISD HR teams
  • EPA routing issues

Karen Clement, 294-5877, kclement@iastate.edu

Assists in following areas:

  • Reviews Cystart requests, follows up if incomplete or inaccurate
  • Confirms status of CyStart requests
  • Cystart training and trouble shooting for J-1 Scholar Requests
  • Prepares DS-2019 forms (initial, extension, add dependent)
  • Distributes DS-2019 forms (initial, extension, add dep.)
  • Holds Scholar Check-In for all immigration statuses (MTRF)
  • Exchange Visitor (scholars in J-1 nonimmigrant status) Orientation

Anna Powell, 294-1121, anna17@iastate.edu

Assists in the following areas:

  • Completes Section 2 of Form I-9 for all international employees
  • Monitors employment begin and end dates for international employees
  • Monitors hours worked for international student employees

Questions on ISSO Scholar Fee billing? Contact ISSO at issoscholar@iastate.edu.

Office of the Senior Vice President and Provost and Participation Agreement

Visiting Scholars Information and Participation Agreement

Office of Research Ethics and Export Control Worksheet

Export Control Information and Worksheet

University Human Resources and Student and Scholar Health Insurance Program

University Human Resources and the Student and Scholar Health Insurance Program

All new scholars must attend a Scholar Check-in Session with the International Students and Scholars Office. Separate sessions are offered for unpaid and paid scholars. Paid scholars are those individuals who will be compensated via the Iowa State University payroll. Scholars receiving a stipend or per diem should attend the unpaid session.

Sessions are held every Monday, Tuesday, Thursday, and Friday and last for approximately one hour. Those scholars not on the Iowa State payroll (unpaid) will attend the first session, starting at 8:45am. Scholars paid through the Iowa State University payroll will attend the second session, which starts promptly at 10:15am.

These sessions are group check-ins. Scholars that arrive after the scheduled start will be asked to reschedule for the next available session.

Scholars must register online through SignUpGenius to attend a check-in session. Unpaid scholars can register here. Paid scholars can register here.

If your visiting scholars regularly schedule their check-in sessions on their own, please make sure to inform them clearly of whether they are paid or unpaid.